Job Opportunity: Marine Mammal and Turtle Division Bibliographic Data Manager

Ocean Associates, Inc. (OAI) is seeking an individual to provide support to the National Oceanic and Atmospheric Administration (NOAA) National Marine Fisheries Service (NMFS) Southwest Fisheries Science Center (SWFSC), Marine Mammal and Turtle Division’s (MMTD).

OAI supplies personnel support services on contract to government and industry clients for marine fisheries and protected species. 


MMTD has a protected species reprint and rare book library housed onsite at the SWFSC. This library comprises thousands of references on all aspects of marine mammal biology, with a focus on areas that are particularly relevant to the SWFSC (e.g., tuna/dolphin issue, fisheries interactions, taxonomy, population biology, cetacean ecology, eastern North Pacific marine mammals, etc.). To preserve this unique reference collection and make it more accessible to researchers, MMTD is seeking a Bibliographic Data Manager to digitize this library by developing a digital repository of searchable pdfs, create and maintain an easy-to-use bibliographic database e.g. Endnote - Clarivate Analytics), develop documentation and training materials outlining how to use the database, and to provide training to staff on how to use the database. 


Key tasks include, but are not necessarily limited to, the following: 

  • Digitize library references 
  • Carefully create or obtain a PDF file for each reference in the library without damaging original copies. PDF files will be labeled and organized in folders that allow the references to be easily located and retrieved by call number. 
  • Bibliographic database 
  • Develop a bibliographic database (preferred to be in Endnote – Clarative Analytics or other SWFSC approved bibliographic software available to all staff) with integrated search capabilities. The database should be in a format that allows it to be linked to the existing SWFSC database C-MaMMaLL and the Navy SEALL I and SEALL II bibliographic databases.  
  • Database documentation and training materials 
  • Prepare documentation and training materials on how to use the database. 
  • Training 
  • Prepare and deliver a training for users on bibliographic data management with instructions on how to use the database.   
  • Project related informational meetings 
  • Participate in periodic SWFSC and MMTD meetings with the Project Lead(s), NMFS staff, and Center leadership to exchange information, provide updates, and to stay informed.  

Start Date: October 01, 2020

Location: 8901 La Jolla Shores Drive, La Jolla, CA 92037

Salary and Benefits: This is a full-time position with benefits. Salary commensurate with experience. 

Minimum Required Knowledge and Experience

  • Bachelor's degree, or higher, from an accredited college or university with a major directly related in a field of study as related to the requirements of specific task order with emphasis in fisheries, oceanography, social science, natural science, mathematics, or hydrology, plus four (4) years of experience in related field or combination of such totaling eight (8) years combined education/experience. Master’s Degree in related field or Ph.D. may be substituted for experience.

Additional preferred knowledge and experience:

  • Experience handling and scanning fragile and rare documents.
  • Experience naming and organizing large volumes of pdfs in accordance with library numbering systems.
  • Experience developing End-Note Clarative Analytics bibliographic databases.
  • Experience integrating multiple bibliographic databases.
  • Experience developing and presenting trainings on bibliographic datasets.
  • Familiarity with marine mammal literature, including aspects of nomenclature and taxonomy.   

If you are interested in being considered for this position, please APPLY THROUGH OUR ADP WEB PORTAL, AT THE LINK AT THE TOP RIGHT OF THIS PAGE.

Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.

Applicants should submit a resume that includes the following:

  • Cover letter that briefly describes how you meet the required and preferred qualifications listed. 
  • Work history for past 10 years or since last full-time education. 
  • Education. 
  • Previous experience or training with similar requirements. 
  • Three professional references.   
  • Include your name in the document file name. 
  • Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).  

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, complete the required employment eligibility verification document form upon hire, and successfully complete a federal government background check.  Ocean Associates Inc. is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal or state law. 

OAI is a government contractor and is required by law to invite applicants to self-identify their race, gender, national origin, disability status and veteran status. OAI is required to use the information it collects as part of its future affirmative action efforts in hiring. The information is collected anonymously by computer and is not connected to your application. You will see a place to check certain boxes in OAI's online application. Even though the information is anonymous, self-identification is voluntary. You can always check the box that says you decline to self-identify. 

Note:  If you are not selected, your materials may be retained for present or future opportunities. We may use your resume in bidding on a project and if we are awarded the work we will contact you before seeking further applicants. If you do not wish us to retain or use your resume to seek work for you, please let us know in the "Notes" section on the second page of the online application. 


Source: Ocean Associates

Our Partners

Frontiers in Marine Science
American Academy of Underwater Sciences

ECO Magazine is a marine science publication committed to bringing scientists and professionals the latest ground-breaking research, industry news, and job opportunities from around the world.


8502 SW Kansas Ave
Stuart, FL 34997


Newsletter Signup

Please type your full name.

Please type your full name.

Invalid email address.

All emails include an unsubscribe link. You may opt-out at any time. Clicking subscribe confirms your acceptance of our privacy policy.