The Coastal Zone Management Authority and Institute (CZMAI), with funding support from the Great Barrier Reef Foundation (GBRF), is implementing the “Resilient Reefs Initiative” in Belize.
The Resilient Reefs Initiative is a global initiative involving five UNESCO World Heritage sites to support coral reef resilience and key reef-dependent communities through the development and implementation of an innovative and holistic resilience-based reef management strategy, towards adapting to the impacts of climate change and other local threats. CZMAI is seeking a suitably qualified person to join the team as the Project Assistant for the implementation phase of the Initiative for the Belize Project Site.
Summary
The Project Assistant (PA) will provide technical, finance/accounting, and administrative support to implement actions outlined in the “Strategy for Reef Resilience in Belize.” This role will support Belize’s partnership with the Resilient Reefs Initiative, local stakeholders, action partners, and communities to implement the strategic actions and create the conditions for securing support for future work for embedding resilience-based management in reef management. The PA will work under the direct supervision of the Chief Resilience Officer and in close collaboration with CZMAI’s Accounting and Finance Department.
Key Duties and Responsibilities:
Administrative Support for Strategy Implementation and Monitoring
- Provide day-to-day support to project implementation to achieve expected results, outputs, objectives, and work-plans.
- Assist in the review, compilation, and preparation of quarterly/annual progress reports and any other required reports by acquiring and assembling the necessary information from Delivery partners using reporting templates.
- Assist in monitoring and evaluation of each sub-project on the basis of related budget and workplans.
- Drafts routine official correspondence/documents as per sub-project/action needs.
- Manage the contact lists of project and activities of each sub-project.
- Maintain working-level contacts with partners and stakeholders.
- Assist with the planning and coordination of events, workshops, roundtables, including the preparation and dissemination of information, and their follow-up communications.
- Assist in the organization of field visits as required by each sub-project.
- Prepare related background materials for discussions, correspondence, and briefing sessions.
- Record and prepare minutes of meetings.
- Assist with communications and outreach to ensure flow of information and dissemination of materials, as needed.
- Liaise with and assist the Sales and Marketing Assistant on related tasks, including updating project’s website.
- Coordinate information flow to assist overall reporting and/or submission deadlines are met by project partners.
- Support the Chief Resilience Officer in performing other relevant duties.
